Bank reconciliation is a time-consuming process often prone to human errors. When you compare bank account balances with the organization's books, these figures need to match. If they don't, it could point to a missing transaction or an error in record-keeping. This can leave your company vulnerable to overdrafts, denied payments and bounced checks, to name a few.
Increase the accuracy of your financial reporting and account reconciliation processes with this guide on how to achieve accurate bank reconciliations consistently.
You can mitigate bank reconciliation errors with an effective reconciliation process or a good account reconciliation software. Let's review steps you can take to ensure accurate bank reconciliations and reduce--or eliminate--errors.
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We recommend to reconcile your bank account each time you receive a bank statement, usually at the end of each month, week or even daily in high-volume businesses.
Before starting your reconciliation, ensure all transactions up until the end of the bank statement period have been recorded. Organizations using online banking services can upload bank statements for regular reconciliations.
Match deposits in your business records with deposits on the bank statements. Next, compare each deposit amount recorded in the deposit and withdrawal column of the bankbook with the credit of the deposit and withdrawal statement.
Compare each deposit amount recorded in the bank deposit and withdrawal column, and in the deposit and withdrawal statement. Carefully review transactions that appear in both records.
After reconciling bank and ledger balances, the adjusted amounts should correspond. If they don't, you'll need to repeat the reconciliation process. When the balances match, document any adjustments made to reconcile the book balances for future reference.
Companies benefit greatly from an efficient bank reconciliation process. However, this process can be extremely labor-intensive as accountants need to manually analyze data to prepare bank reconciliation reports.
Additionally, there may be delays in processing transactions at the bank, resulting in differences between the bank statement and internal cash record. This can lead to numerous errors or discrepancies in bank reconciliation statements.
Let's take a look at the various challenges of the bank reconciliation process and practical examples of bank reconciliation errors:
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Automation reduces these errors, making balancing your statement with your cash books easier. For example, Vena Account Reconciliation Software will automatically download statements into the system as it compares transactions, eliminating manual data entry and its risks.
It creates a controlled and auditable environment, allowing you to reconcile balance sheets quickly and correctly for faster onboarding. You can also securely assign duties to specific team members performing reconciliations and control access to sensitive information.
We even designed our program to handle multiple currency reconciliations, making it ideal for organizations that operate globally or have international suppliers.
A primary reason for conducting bank reconciliations is to identify any discrepancies or issues, locate the source of the problem and make the necessary adjustments. Here are a few common issues you are likely to face:
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Let's say a new business opened a bank account on May 2 with a deposit of $10,000. In the same month, the company issued four checks equaling $5,000 and deposited $2,000 by the end of business on May 31.
So, as of May 31, the company's ledger or cash account shows a debit balance of $7,000. However, the bank statement for May 31 shows a balance of $5,975.
The differences in the balances in the ledger and bank statement require reconciliation to determine the cause of the discrepancy. To do this, we need to compare the details of the two records.
For example:
To reconcile your books, you must fill in the missing transactions to balance both your balance sheet and bank statement. You can reduce the cash account balance by adding the $25 service fee. That will bring your new balance to $6,975.
You can also increase the bank balance in your records by $2,000 to reflect the deposit and then decrease it by $1,000 to account for the uncashed check. This adjustment will bring your balance to $6,975, reconciling the differences.
Eliminate common reconciliation errors with templates designed by finance experts at Vena. Our templates ensure that your bank reconciliations are always correct. To demonstrate our commitment to streamlining finance operations, we offer a free Excel-based bank reconciliation template to show you how Vena can optimize your entire finance department.
To learn more about effective bank reconciliations, check out these articles by our experts: